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Statute

REGIONAL CENTRAL AND EASTERN EUROPEAN NETWORK OF BASIN ORGANIZATIONS

Preamble:

The International Network of Basin Organizations (INBO) was established during the constitutive assembly in 1994 in Aix-les-Bains (France), by organizations whose common goal was to implement integrated water resource management at the river basin level, which made a voluntary act of joining the charter adopted in 1996 in Morelia (Mexico), and then confirmed during the following general assembly meetings in Valencia (Spain) in 1997 and in Salvador (Brazil) in 1998.

The General Assembly, which convened in Zakopane (Poland), from 30 September to 4 October 2000, adopted Statutes providing INBO with its own legal status.

This Regional Central and Eastern European Basin Organizations’ Network (CEENBO) was created according to Clause 11 of INBO statutes.

Its member organizations, concerned with integrated water resources management at the river basin level in Eastern and  Central European countries, establish an association governed by the Romanian legislation in accordance with the following statutes.

Clause 1  –  NAME AND WORKING LANGUAGES

The English name of the association is “Central and Eastern European Basin Organizations’ Network ” with the acronym “CEENBO”.

The official working languages of the association are:  English and French.

Clause 2  –  THE NETWORK OBJECTIVE

The Regional Network objective is to promote integrated water resource management at the level of river basins, as an essential tool for sustainable development. According to this objective, the Regional Network endeavors (within the International Network of Basin Organization – INBO):

  • to develop lasting relations between the organizations in charge of such a comprehensive management in Central and Eastern Europe, and favor exchanges of experiences and expertise among them, especially for implementing the water directives of the European Union;
  • to facilitate the implementation of tools suitable for institutional and financial management, for knowledge and follow up of water resources, for the organization of data banks, for the concerted preparation of master plans and action programs in the medium and long term;
  • to develop information and training programs for local elected officials, for users’ representatives and for the different stakeholders involved in water management as well as for the executives and staff of the organizations in charge of water management at the river basin level;
  • to encourage education of the population regarding these issues;
  • to promote these principles in international cooperation programs;
  • to evaluate ongoing actions initiated by the member organizations and disseminate their results.

The goal of the Regional Network is especially :

  • to strengthen relations between INBO members from neighboring countries of Central and Eastern Europe,
  • to develop joint activities of INBO in the region,
  • to organize joint activities of regional interest.

Clause 3  –  durATION OF THE ASSOCIATION

The duration of the association is unlimited.

Clause 4  –  THE ASSOCIATION’s HEAD OFFICE

Its head office is that of the Secretariat. It is located in Bucharest, Romania. It may be transferred to another location upon decision of the General Assembly.

Any moving of the head office shall result in a similar moving of the Secretariat.

Clause 5  –  MEMBERS

The Regional Network is made up of voluntary INBO Member Organizations and observers located in the Region, according to Clauses 5 and 6 of INBO statutes.

They may be:

  • Basin Organizations“, this implies organizations which have been entrusted by relevant public administrations with integrated water resource management at the level of important river basins, either national or transboundary (according to the European Union’s Framework Directive) as well as the cooperation structures they have developed among them.
  • the governmental administrations in charge of water management in the Central and Eastern European countries which apply or are interested in applying integrated and sustainable water resource management at the level of river basins (in accordance with the water directives of the European Union),
  • bi and multilateral cooperation agencies supporting activities related to integrated and sustainable water resource management at the level of river basins in the region.

Admission of members

The candidates belonging to one of the above-mentioned categories become members of the Regional Network as soon as they have applied to enter the Network and are approved by the General Assembly on proposal of the  Bureau.

Admission only becomes effective after payment of the annual subscription fee.

The Bureau shall look into the condition of those members who might find it difficult to pay the subscription fees, and may determine special conditions and, possibly, a transition period.

The CEENBO Member Organizations must also be INBO members.

Loss of membership

Membership is lost:

  • through resignation,
  • or through the striking off decided by the General Assembly on proposal of the Bureau for non-payment of the annual fee or for serious grounds, the interested parties being invited by registered mail to provide explanations.

Clause 6  – PERMANENT OBSERVERS

Other public organizations involved in integrated water resource management or organizations interested in INBO objectives in Central and Eastern Europe can become “permanent observers”.

Their application is forwarded by the Bureau and accepted by the General Assembly.

The CEENBO observers become  INBO observers.

The title of permanent observer is lost through the observer’s resignation or through striking off by the General Assembly on proposal of the Bureau.

Clause 7  –  GENERAL ASSEMBLY

Composition

The General Assembly is made up of all members of the Regional Network.

It is chaired by the Regional Network’s President.

INBO President and Permanent Technical Secretary have the right to participate in the Regional Network General Assembly.

Convening of the meetings – Agenda

It holds at least a meeting every 2 years.

The successive General Assemblies are held in different countries whenever possible.

The General Assembly is convened:

  • either on the President’s initiative,
    • or upon the request of the Bureau,
    • or upon the request of half the Regional Network’s members plus one,
    • or upon the request of INBO President.

The President convenes the meetings at least three months in advance.

The agenda is set by the President with the Bureau approval. Working documents shall be distributed with an appropriate advance notice.

Role

On proposal of the Bureau, the General Assembly approves:

  • the admission of new members, new permanent observers, or new members of the Scientific Council, or their striking off,
  • the orientation of the Regional Network activities up to the following meeting,
  • joint projects and, whenever necessary, designates the member organization(s) entrusted with their implementation,
  • the accounts of the association prepared by the Bureau.

It ensures that INBO is promoted to the national Authorities in the Central and Eastern European Countries and to the bi and multilateral cooperation agencies concerned.

It elects the members of the Bureau among its members according to the process given in the clause hereafter.

In addition, on the proposal of the Bureau, the General Assembly approves:

  • the statutes of the Regional Network and their amendments,
  • the content of the “Declaration of Membership” and its modifications,
  • the creation of a Regional Network, its statutes and amendments are submitted to INBO General Assembly.

Decisions

The decisions made by the General Assembly are adopted by consensus between the attending Members. When a consensus cannot be reached, the President may request a vote as a last resort.

When a vote is decided, conclusions are adopted with a relative majority of the attending or represented members.

However, a two-third majority among the attending or represented members is needed when the vote concerns the statutes or the content of the “Declaration of Membership”.

Each member has one vote. Should a tie occur the President shall have a casting vote.

A member may represent another member only with a written mandate from the latter.

The permanent observers are invited to attend the Ordinary General Assemblies. They cannot vote or be elected as members of the Bureau.

Qualified personalities or interested organizations may be invited only by the host-member(s) to attend meetings in the same way as the permanent observers.

Clause 8  –  THE BUREAU

The Regional Network is managed by its Bureau.

Composition

The Bureau is made up of:

  • the serving President of the Regional Network,
  • the last two former Presidents,

Together with the (number) incumbent or substitute members chosen among the member organizations.

Its composition may be revised during each General Assembly depending on the new coming members.

INBO President and Permanent Technical Secretary participate in the meetings of the Bureau.

Nomination of the Bureau members

The Bureau members are elected during each General Assembly:

  • the member organizations nominate among them the countries that will represent them at the Bureau;
  • the members of each of the chosen countries propose, among them, incumbent and substitute organizations which will nominate their representative.

The General Assembly makes decisions regarding these proposals

Whenever possible, the Bureau member organizations endeavor to keep the same representative until the next election. Should they decide to choose another representative they have to inform the President in writing before the meetings.

Role and functioning

The Bureau :

  • is chaired by the President of the Regional Network,
  • holds at least 2 meetings between two General Assemblies,
  • prepares the meetings of the General Assembly and approves their agenda,
  • carries out the decisions made by the General Assemblies,
  • coordinates joint projects,
  • after examining the applications of new members, permanent observers or members of the Scientific Council, it proposes their admission or refusal to the General Assembly,
  • prepares the accounts of the (association) and proposes them to the General Assembly for approval,
  • examines the progress report of the (association) for approval by the General Assembly,

It adopts recommendations by consensus  of the attending members. When a consensus cannot be reached, the President requests a vote to obtain a majority among the attending members. The President has a casting vote.

When an incumbent member is attending, his/her substitute cannot vote.

The incumbents may be replaced by their substitutes who then vote. They cannot mandate another Bureau member.

Clause 9  –  THE REGIONAL NETWORK’s PRESIDENT

The President:

  • is nominated by the General Assembly on proposal of the membres hosting the meeting,
  • represents the Regional Network up to the next meeting of the General Assembly,
  • convenes the General Assembly and sets its agenda,
  • ascertains that the recommendations of the General Assembly are carried out with the support of the Bureau and the Secretariat, the work of which it organizes,
  • ascertains that the decisions of the Bureau are taken into account.

Clause 10  –  THE REGIONAL NETWORK SECRETARIAT

The Secretariat is designated by the General Assembly for two years on proposal of the Bureau.

Under the President’s authority, it is responsible for:

  • preparing the documents needed for the meetings of the Bureau and General Assembly, especially the agenda, provisional budgets and draft recommendations,
  • writing the reports of the statutory meetings,
  • directing the Network and following up the implementation of joint projects in close cooperation with the members designated by the Bureau or the General Assembly to this effect, whenever necessary.

The Head of the Secretariat  participates in the meetings of the General Assembly and Bureau.

The Secretariat co-operates with INBO Permanent Technical Secretariat.

Clause 11  – RELATIONS INSIDE INBO

The President and Permanent Technical Secretariat of the International Network of Basin Organizations (INBO) have to be invited to the meetings and events organized by the Regional Network and participate in the meetings of its managing boards (Bureau, General Assembly, Scientific Council).

The President and the Secretary of the Regional Network have the right to participate in the meetings of INBO Liaison Bureau and General Assembly under the conditions set out in clauses 7, 8 and 11 of its statutes.

The Regional Network submits to INBO General Assembly its activity progress report and the program of its future actions.

INBO:

  • assists with the activities of the Regional Network whenever possible (especially the implementation of INBO joint activities or programs in the region), according to its means and its requirements;
  • favors exchanges of information and experiences with its other regional networks, and especially relations with INBO members of the European Union.

In order to facilitate exchanges, the Regional Network should organize, whenever possible, the meetings of its Bureau and General Assembly in the same location and at the same time as those of INBO when they take place in Central and Eastern Europe.

The documents published by the Regional Network refer to its belonging to INBO and bear its logo. They are systematically sent to INBO President, the members of the Liaison Bureau and to the Permanent Technical Secretariat.

Clause 12 – FINANCIAL RESOURCES OF THE REGIONAL NETWORK

The financial resources of the Network include:

  • support from INBO based on annual subscription fees,
  • subsidies from administrations and public organizations,
  • funding from bi and multilateral cooperation agencies,
  • the income generated by service providing and the sale of documents,
  • the financial contribution requested to the participants to attend events organized by INBO.

In order to finance its specific activities, the Regional Network may directly mobilize financial resources from central and local administrations of the countries concerned, from the European Commission and from bi and multilateral cooperation agencies. It informs INBO Liaison Bureau of its requests for financing and of the corresponding budgets.

INBO Liaison Bureau coordinates and supports the requests for financing made by the Regional Network.

The Regional Network accountancy is in compliance with the official accounting system.

The Bureau will designate an Auditor.

Clause 13  –  TERMINATION OF THE REGIONAL NETWORK

After advice from INBO Liaison Bureau, the winding up of the Regional Network can be decided by an Extraordinary General Assembly, through the voting of at least two-thirds of the members either attending or represented, and representing at least half of the Regional Network members having paid their subscription fee.

In such a case, this Assembly will designate one or several liquidators and the assets, if there are any, will be devolved to INBO or to the member organizations of the region.

Clause 14  –  transparencY

The draft statutes and any amendment brought are notified and transmitted to the Authorities within three months after their approval.

Yearly accounts are checked by auditors, whose task is to certify that they are in order and straightforward and that they provide a clear picture of the tasks implemented during the financial year. The audit report is presented to the General Assembly before the yearly accounts approval.

Annex I

THE EXPERTS’ COUNCIL

The member Organisations and observers propose that the Bureau designates, for 3 years periods, known qualified personalities for them to participate in the Experts Council or in its specialised sections .

The President of the Regional Network chairs this  Expert’s Council and sets its work programme.  The Regional Network’s Secretary is in charge of its secretariat.

The Bureau or any member organisation or observer may consult the Expert’s Council on issues related to integrated water resource management at the level of River basins in the Region.

It may propose a person in charge of a project, study, research or training organised by the Regional Network on INBO in the region, especially regarding the types of basin organisation and the identification of the best practices to be developed.

On the Regional Network initiative, it may organise seminars, symposiums, conferences on River basin management in the Region.

It develops privileged relations with counterpart experts from the other parts of the world, especially inside INBO and the European Union in order to favour the participation of the Regional Network in community and multilateral cooperation programmes.

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